How Many People Should I Invite To My Wedding?

Before you can begin organizing your wedding, you’ll need to do a few things. The number of people expected at your wedding is a major item on a wedding planning timeline. The total number of guests you’ll invite is determined by a variety of factors, including the size of your family, whether you like the concept of a destination wedding, what size budget you have, how many people you want in your bridal party, and where your wedding will be held.

How many people should I invite to my wedding?

It’s as simple as it sounds: guests cost money, and venues can only accommodate a certain number of people. Combine any financial or space constraints with parental involvement, and you’ve got yourself a potentially sticky situation. Tread lightly when adding a long-forgotten high school buddy; you may find yourself in a quarrel about whether or not that individual should be on the list over your mother-in-law’s distant cousin. Instead, assess, negotiate, and be realistic instead of being hasty. Your approach to weddings may be a little different from other events. As you can see, it’s easy to get overwhelmed when planning a wedding because there are so many details to consider. But with our help, you’ll be on track in no time!

Hopefully, the quiz has put you a step closer to determining how many people should be invited to your wedding. Whether it’s a small gathering or a large celebration, enjoy every aspect of your wedding day, no matter how many people are invited! And if you’re still unsure, read our extensive wedding guest list FAQ below!

What percentage of wedding guests actually attend?

Wouldn’t it be fantastic if wedding planning were a precise science? When it comes to predicting how many guests will attend a wedding, estimating what percentage of the overall guest list would respond positively to your invitation is nearly impossible. Attendance can fluctuate significantly depending on a variety of factors, including the weather and the bride’s physical condition. While many wedding planners quote a range of 60-75 percent attendance, there are several elements that might affect that range. Here we go through how to make the most educated guess regarding how many people will be in attendance on the big day.

The main aspects affecting how many people will come to your wedding are the place and date of the event, but other factors such as whether your wedding is held on a weekend and how much it’ll cost to attend might have an impact as well. Have you given ample notice to your guests by sending them a save-the-date well ahead of time?

A local wedding, with the majority of guests living within a short drive of the site, is likely to have the highest attendance rate. According to many wedding planners and facilitators, it is impossible for all the people invited to turn out. Although a low response rate is undesirable, it may be advantageous in some situations. For instance, couples who are hosting intimate weddings with only immediate family and very close friends invited will get a higher response rate.

Always keep in mind that guests come from different backgrounds with different beliefs! This is why some people couldn’t come to your wedding even if they wanted to. Sometimes, some people will not be able to come but won’t tell you why. Maybe they don’t have the money, they aren’t allowed by their significant other, or they don’t want to go that far outside their comfort zone. This is all part of being polite! Don’t take it personally if someone doesn’t come back to them after they’re invited – your invitation was never a commandment, and it’s not binding for anyone else either.

If you know who should be invited already, start with making a list of names before starting with invitations or gifts! It can save you some effort in the long run because no one gets forgotten about this way. Always make sure guests are not on multiple lists! Once you decide which people to invite, it’s time for the invitations.

Here are some ideas for increasing your wedding acceptance rate.

Get invitations out early!

We’ve said it so many times that we’re sure you’re sick of hearing it. Even if you’re using traditional paper invitations and collecting RSVPs online, giving yourself a buffer is a good idea. You’ll need to take careful consideration in order to find an opening in your schedule and then manage the logistics necessary for ensuring that everyone knows when you’re arranging the event. The more time you give people, the more likely they are to attend; therefore, you’ll want to plan ahead of time if possible. As you might guess, the quantity, of course, we understand that anyone would be crazy to miss your wedding! However, the more advanced notice and early instruction you can give to your guests (who, in most cases, will vary considerably by age, demographic, distance, and technological savvy), the better a chance of increasing your good RSVP wedding responses.

Consider your wedding RSVP wording

There’s not a lot of leeway in terms of the messages you include when responding to an RSVP, but explicitly stating a response date and including a polite yet firm reminder for why this deadline is set are generally advised.

You can use your wedding RSVP wording to ensure that your guests are clear and aware of why and when you need these replies back by putting some thought into it (don’t worry, we’ve already published a helpful guide on this topic).

Consider ahead of time who may have issues responding

As previously stated, the technology required to complete the procedure may hinder many guests, as it is in this day and age of internet wedding RSVPs. Consider checking up on or contacting relatives who you know are technically fans if you have any doubts about their ability to respond quickly and accurately. Plus, they’d most likely be delighted to hear from you and talk your ear off about the wedding! Check out our most recent post for ideas on how to assist your elderly or less technological visitors with the online RSVP procedure.

Craft your guest list to minimize the issues

While many individuals have difficulty restricting a guest list to a certain number that they can really afford to feed and entertain, it’s worth thinking about this problem while developing your guest list with your partner and family. Consider whether you may have had these difficulties with them ahead of time if a person is on the “maybe we shouldn’t” cut line. Perhaps it’s worth it, no matter how difficult the decision, to avoid wasting time like this before things get started?

The easiest approach to figure out who will attend your wedding is to go through your guest list line by line and evaluate each person on an individual basis. Taking into account issues like disposable income, comfort with traveling, location, relationship, and the wedding date may help you sort through the list and get a sense of how many people are likely, most likely. If you’re not tracking each visitor with their unique likelihood, you won’t be able to get an accurate count of visitors to determine how many invites to send.

If you invite less than 200 people, on average, you can expect 85% of your guest list to attend. If you invite more than 200 guests, anticipate a turnout of about 75%. However, this is real life rather than a math equation. There are a lot of factors to consider when making a wedding guest list, especially who’s going to come or not. Whether you’re having a destination wedding or sending out your wedding invites at least 6-8 weeks before the wedding, there are several significant concerns.

What is a good number of people to invite to a wedding?

The number of guests you should invite to your wedding is determined by various criteria, including your budget, the site, and ambiance. Traditionally, it’s preferable to distribute the guest list between both you and your spouse. For example, if you want to invite 100 guests to your wedding, aim for each of you to get 50 invites. With that in mind, keep the following points in mind while composing your list. What’s most essential to you and your partner on your wedding day? Is it the cost, the place, or the atmosphere?

Budget

If you and your spouse are focused on keeping a wedding budget, then how much you’re willing to spend will determine the number of individuals you can invite. Invitation costs are one consideration – as your guest list expands, so does the average price of wedding invites.

And, an essential aspect of your guests’ expenditure is food. Begin by calculating how much each person will pay for food. According to Bustle, a normal catered wedding dinner costs $250 per head. If you think about a multi-course catered meal, this number is likely to increase. If you have in mind a party with a great buffet or food truck, the amount will most likely go down. From there, do the math to see whether your wedding guests fit within your budget-not the other way around.

Wedding Guest List Tip

The budget-first strategy is a fantastic method to get yourself out of the situation of having to invite relatives you’ve only met once or coworkers you don’t want there in the first place. However, if you don’t have a lot of money, both of you will have to make difficult decisions about who gets an invitation and who does not. At the end of the day, it’s your day, your money, and your chance. Don’t feel bad about not being able to invite everyone.

Venue

Your hearts may be set on your favorite winery, the museum where you first met, or perhaps a lochside castle in Scotland. We have fantastic news for you and your spouse if this sounds like you and your partner. Your wedding location is limited to a specific number of people, thanks to your state’s (or local fief’s) fire marshal.

You can target people who visit the page and understand why you’re limiting additional visitors. “Sorry, Sal from accounting! My wedding reception venue is a historically accurate 18th-century Spanish galleon replica that only fits 30 people. You wouldn’t believe how much room the functional cannons take up on the deck!”

Wedding Guest List Tip

If you’re limited on space, consider asking the manager about the capacity. The venue’s maximum number of guests that it claims on its website might not always be its best possible experience. If this is the case, you could probably lower your guest count and add a couple of seats.

Vibe

The number of people you invite to your wedding will have an impact on the entire mood or ambiance of your special day. Do you want a small wedding with only your closest and dearest loved ones, or do you want a large wedding that resembles a citywide carnival? Perhaps somewhere in between is best for you.

How many people should I invite to my wedding? There is no set number of people to invite to a wedding, and it depends on how big you want your wedding to be and what kind of guest list you want. Remember that there’s a difference between guests and invitees. The general rule of thumb (that only applies if you’re using the Rolodex method, but it can apply to any guest list) is ten percent of your contacts. So if you have 100 friends, 10 should be invited to your wedding.

If you don’t know who those 10 people should be or which category they fall into (i.e., parent, sibling, co-worker), make a list and try to figure out who would fit where; sometimes, this process takes more time than you’d think it should.

Inviting relatives to the wedding

There’s nothing wrong with sending socks and making everyone fight over who gets the fun one, but if you want them to come (or need them to come), make sure you send out enough invites and don’t forget anything crucial like siblings, best friends and/or co-workers.

If you’re inviting close family members (siblings, parents) + other relatives [and perhaps significant others], give a conservative number of, say, 5 people per category (sibling or parent). You should ask your sister to invite her best friend (meaning only her friend), not all four of them, and that’s going overboard. Just do it for one person, though, not all relatives because that could get very expensive.

Inviting co-workers to the wedding

When it comes to a bigger group of important guests, like co-workers or friends, you can be a little bit more lenient with the numbers because it doesn’t matter if they all come together, and they’re going to have fun anyways.

A wedding is supposed to be about friendships and family, but it’s also about class. This is why etiquette exists in weddings so that people will still be polite even with clashing personalities.

That being said, make sure not everyone from your life is invited to your wedding! There should be some people who don’t know about it, and that’s perfectly fine as long as their feelings won’t get hurt by not being invited. If there’s someone in particular, you feel bad for involving this plan. You can ask your partner to take care of it. You can decide how much you want your partner involved in this process and what tasks they should do (like talking to someone on the phone or writing a letter).

Who should you invite to the wedding

If you’re not sure who should be invited, we recommend that you first think about all of the different roles and connections people have with each other: co-worker, friend, family member (sibling, cousin), significant other (boyfriend/girlfriend), parent. If there’s any category missing from those lists above, make those!

Ask yourself if those people would be comfortable around each other and remember – as long as everyone is on their best behavior, nobody needs to know which person belongs where. A good start is knowing who you want at your wedding.

What about the people you don’t invite to the wedding?

Your partner should be involved but not too involved. If they don’t know the person very well or there isn’t space on the guest list, ask them to deliver a small gift like socks (only one of each) to make up for it. If you’re not comfortable with your partner talking to someone else (even though that might get awkward!), let them write a letter instead. There are no hard rules here about writing letters or sending gifts; think about how much effort you feel like putting into this and choose something that makes sense for everyone involved.

Are 50 guests too small for a wedding?

As a wedding planner whose job has been taken away by COVID-19, I’ve spent my free time thinking about the ramifications of this virus on the wedding and event business. When will we be able to relax? Will things return to “normal”? Much is still up in the air; however, I believe that wedding guest counts will be lower for years to come.

Before the pandemic, our average guest count was between 150-200 guests. For the foreseeable future, I expect guest counts to drop to an average of 50 guests, and I’m OK with that. Here are the reasons why.

Limited travel due to covid-19

Extended family and numerous friends are made uncomfortable by having to travel during this period, so they shouldn’t be asked. Even if the visitors are young and healthy, the chance of catching the virus and passing it on to an at-risk loved one is too high. Out of an abundance of caution, most people will likely choose to stay home, and the couple won’t want to put pressure on extended family members and friends by sending them an invitation to witness the marriage in person.

If you’re intending to miss a wedding that you would like to attend, consider giving a donation to a local firm in its place of traveling. Send the bride and groom flowers from a local florist or order them something from a local home goods store. I used to advise people to shop off the couples’ registry. However, supporting local industries is crucial right now. Please spend some of your money back into the economy by not traveling if you’re not going to spend money on travel.

Ongoing coronavirus restriction on gatherings

Not only will there be restrictions in place for months to come, but there will also be demands. There would have to be testing at hundreds of personal weddings without a vaccine. This implies that guests would be required to prove negative prior to attending an event. Sticking to a smaller guest count makes the whole process easier for everyone.

Financial pressure

The cost of a wedding may be difficult to comprehend during this time period. A smaller guest count can help the couple, and any wedding sponsors manage costs more effectively. Weddings with fewer guests may be more lavish for those in attendance, especially those closest to you, your most intimate circle of loved ones. At a 50-person wedding, guests can be seated at a table for two, four, or with their family; each table would have its own server. There would also be more floor space on the dance floor, allowing people to dance freely without being squashed by sticky flesh. The bottom line is that a 200-guest wedding pre-vaccine is too dangerous. Even with only 50 people in attendance, Zoom, etc., extended friends and family may still enjoy the event via video conferencing.

What’s the average wedding size?

Everyone has their own definition of “small” when it comes to weddings. For some couples, 20 people are ideal; for others, 120 was a struggle. The phrase “average-sized wedding” is subjective and varies culturally. According to a Hitched study, the average number of guests at a UK wedding is 82 daytime guests and 103 evening guests. However, if you’re considering the average African or Asian wedding, expect 350-500 people, with up to 1,000 for a large ceremony.

The terms “small,” “medium,” and “large” wedding, on the other hand, are vague and meaningless to most people. However, when planners and venues talk about these concepts, they’re usually referring to specific measurements such as guest count or food budget. A medium wedding will have between 60 and 150 people in attendance. This is a wide range, but the vast majority of UK weddings will fall into it.

The average number of day visitors has stayed at around 80 people for many years. Planners, venues, caterers, and so on will operate within an 80-100 person range as their standard “average” wedding size. With 60-150 guests, most couples will be able to invite immediate and extended family, as well as all of their

How many wedding guests will decline?

There’s no secret recipe for determining how many people will RSVP “no” (trust us, if we could tell the future for you, we would), but it’s a good idea to prepare for around 15% of guests to decline the invitation (and more like 20-30 percent for a destination wedding). OK, great to know-now what? Knowing the potential number of “nos”, you’ll receive will help you estimate the final headcount. It will also assist in determining whether or not a list of people you’d love to invite but aren’t sure if you have space for should be created and, if so, how many.

In conclusion, when RSVPs start coming in, you’ll know if there’s enough room to send out your second round of invites. As soon as possible, invite your B-list friends so they may reserve travel and accommodations. Another thing to think about is whether or not you want your friends and family members to participate in the game. Also, the later you send follow-up invites, the more obvious it will be that they were not on the initial list, so consider sending out your A-list invites a little earlier than normal.

How Many People Should I Invite To My Wedding?

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